Free Construction Budget Templates

By Andy Marker | April 24, 2020 (updated January 30, 2025)

We’ve compiled the top construction budget templates in Excel, Microsoft Word, PowerPoint, Adobe PDF, Google Docs, and Google Sheets formats.

Included in this article, you’ll find the following:

General Construction Budget Template

General Construction Budget Template Example

Download Blank and Sample Versions of a General Construction Budget Template for
Excel  | Google Sheets

When to Use This Template: Whether you’re constructing a new home, a restaurant, or other building type, this budget template is customizable for any residential or commercial project. The sample template includes a pre-filled budget for the construction of a new house.

Notable Template Features: This template organizes costs into detailed categories such as site prep, foundation, plumbing, HVAC, and appliances. Enter labor and material costs to calculate totals and compare budgeted versus actual amounts for each item. A color-coded field at the top offers a quick budget status review, turning green when within budget and red when over. Customize the template to fit your project’s categories and tasks.

Learn everything you need to get started in this guide to construction budgeting.

Home Construction Project Budget Template

Home Construction Project Budget Template Example

Download Blank and Sample Versions of the Home Construction Project Budget Template for Excel

When to Use This Template: Use this construction budget template to track costs with both a spreadsheet and a visual chart. The sample template shows how the bar chart will appear once you add your construction tasks, materials, and expenses.

Notable Template Features: This template offers a simple layout suitable for homeowners or general contractors. Its visual component provides a clear cost breakdown, helping you make informed decisions. Simply enter the cost per unit for each item, and the template will calculate total costs and highlight any variance between your budget and actual expenses.

See this roundup of construction project plan templates to help you streamline budgeting and track expenses.

Residential Construction Budget Template

Residential Construction Budget Template Example

Download Blank and Sample Versions of the Residential Construction Budget Template for Excel

When to Use This Template: This template is perfect for contractors working on residential home construction projects. The sample version demonstrates how it can assist in budget planning and cost tracking.

Notable Template Features: Track projected versus actual costs, monitor task status and progress, and document amounts owed with this template. It automatically calculates totals to reduce errors and includes separate sections for each phase of the construction process, helping you stay organized.

Check out this collection of free construction budget templates for Google Sheets for more resources. 

Commercial Construction Budget Template

Commercial Construction Budget Template Example

Download Blank and Sample Versions of a Commercial Construction Budget Template for
Excel  | Google Sheets

When to Use This Template: Use this budget template for any type of commercial construction project. The sample template includes expenses for a generic commercial building project.

Notable Template Features: This template organizes costs into sitework and building categories, providing itemized expenses, cost per square foot, and total project costs. It allows you to allocate percentages for contingency, insurance, and fees. Customize the template with your own budget items, from construction financing to final clean-up.

For more resources, see our guide to commercial construction project management.

Hotel Construction Budget Template

Hotel Construction Budget Template

Download a Hotel Construction Budget Template for
Excel  | Google Sheets

When to Use This Template: Hotel owners and developers can use this template to plan and manage new hotel projects, while contractors can adapt it to focus on labor, materials, and other construction costs.

Notable Template Features: This template covers multiple hotel construction categories, including land acquisition, design and planning, construction, building systems, landscaping, and more. A dedicated section for hotel facilities lists tasks for areas such as guest rooms, reception, restaurants, event spaces, swimming pools, and fitness centers. At the top of the template, you can add project details such as the name, location, number of rooms, and total square footage.

Multi-Unit Construction Budget Template

Multi-Unit Construction Budget Template Example

Download a Multi-Unit Construction Budget Template for
Excel  |  Microsoft Word  |  Adobe PDF  | Google Sheets

When to Use This Template: Use this template to create a detailed construction budget for apartment complexes, multi-family housing, or residential buildings with multiple units.

Notable Template Features: This template organizes expenses into categories, with sections for on-site and off-site construction. Add your own tasks, materials, and costs to generate an accurate estimate of total expenses. It also includes columns for notes and line-item descriptions.

House Renovation Construction Budget Worksheet

House Renovation Construction Budget Template Example

Download Blank and Sample Versions of a House Renovation Construction Budget Template for
Excel  | Google Sheets

When to Use This Template: Whether you’re remodeling a kitchen or renovating an entire house, this template helps you track spending and remaining funds throughout your project.

Notable Template Features: This template tracks loan amounts, cash funding, expenses, and remaining budget, with a progress bar offering a visual overview of funds used. Itemize all project costs for a detailed view of individual and total expenses, and add notes for updates or further explanations as needed.

Simple Home Construction Budget Template

Simple Home Construction Budget Template

Download a Simple Home Construction Budget Template for
Excel  |  Microsoft Word  | Google Docs | Google Sheets

When to Use This Template: Avoid funding issues by planning expenses in advance with this straightforward budgeting worksheet for building or renovation projects.

Notable Template Features: This template organizes costs by room or area, with sections for the kitchen, bath, bedrooms, living room, exterior, and garage. It includes example entries for labor, materials, and equipment, allowing you to adjust sections and item lists to fit your specific project.

Monthly Construction Budget Template

Monthly Construction Budget Template Example

Download Blank and Sample Versions of a Monthly Construction Budget Template for
Excel  | Google Sheets

When to Use This Template: Use this template to organize your construction budget on a monthly basis. The sample version demonstrates how to utilize each section to create a detailed budget.

Notable Template Features: This template groups construction tasks by month and project phase. The spreadsheet lists projected and actual costs with variances. A Gantt chart at the top of the template compares monthly costs, providing a clear visual overview.

PowerPoint Construction Budget Template

PowerPoint Construction Budget Template

Download the Construction Budget Template for PowerPoint

When to Use This Template: Use this construction budget slide template in presentations for team members or project stakeholders.

Notable Template Features: This template offers a high-level budget overview, including total project cost, amounts paid and owed, and estimated profit. A pie chart visually breaks down expenses by category, while a table summarizes costs for labor, materials, and equipment.

Interior Fit-Out Construction Budget Template

Interior-Fit-Out Construction Budget Template

Download the Interior Fit-Out Construction Budget Template for Google Sheets

When to Use This Template: Use this budget template during the interior fit-out stage of a project to ensure that you account for all costs while preparing a space for occupancy.

Notable Template Features: This template organizes hard and soft costs into categories such as demolition, planning, and interior construction. For each item, enter expenses for labor, materials, and actual costs. The template tracks the variance between estimated and actual expenses, helping you control costs and adjust your budget or project plans as needed.

See these construction project management templates for Excel for more options. 

Construction Budgeting Tips

To avoid project delays, lost profits, and extra stress, start with an accurate cost estimate and realistic budget. Factor in contingencies, track estimated versus actual costs, and communicate regularly with stakeholders to ensure the project stays on track.

Here are key tips for creating a construction budget:

  • Get Price Quotes: Contractors should gather quotes from subcontractors and suppliers for accurate estimates. Homeowners can consult reputable contractors and design professionals to create a realistic budget and project plan.
  • Create a Detailed Task List: Break down the project into tasks to determine labor needs, scheduling, and costs. Account for workers, tools, and equipment, and set realistic timelines to plan your budget effectively.
  • Utilize Cost Estimates: Base your budget on initial estimates, including hard costs such as construction and landscaping, and soft costs such as engineering, permits, and taxes. See this guide to construction cost estimating and these free construction estimate templates for help getting started.
  • Be Realistic About Materials: Avoid overspending by seeking competitive bids and selecting materials that fit your financial resources.
  • Budget for Contingencies: Set aside a percentage of the total budget for unexpected costs, such as price changes or delays.
  • Get Approvals: Ensure stakeholders approve the budget and design during pre-construction, addressing any requested changes or potential issues.
  • Review Your Budget Regularly: Use the budget to track progress, control costs, and communicate updates throughout the project lifecycle.

Master Your Construction Budget with Smartsheet for Construction

From pre-construction to project closeout, keep all stakeholders in the loop with real-time collaboration and automated updates so you can make better, more informed decisions, all while landing your projects on time and within budget.

The Smartsheet platform makes it easy to plan, capture, manage, and report on work from anywhere, helping your team be more effective and get more done. Report on key metrics and get real-time visibility into work as it happens with roll-up reports, dashboards, and automated workflows built to keep your team connected and informed.

When teams have clarity into the work getting done, there’s no telling how much more they can accomplish in the same amount of time. Try Smartsheet for free, today.

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