Work Order Forms in All Formats

We’ve gathered the most useful work order forms and templates in all formats. You’ll also learn about the most common formats and elements of work orders. Included on this page, you’ll find a repair work order template, a construction work order template, an HVAC work order template, and more.

By Lulu Richter | January 28, 2025

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Common Work Order Elements

Work order templates typically include key elements that ensure tasks are well-organized and trackable. These include a unique work order number, details about the requestor, a clear description of the work, assigned personnel, priority level, required materials and costs, and a completion deadline. These components help streamline workflows and maintain clarity across teams.

Here is more information on the elements most work orders require:
 

  • Work Order Number: Assign a unique identifier for tracking and referencing each work order.
  • Requestor Information: Include details about the person or department requesting the service, such as their name, contact information, and department or role.
  • Description of Work: Provide a clear and concise explanation of the task to be completed.
  • Assigned Personnel: List the names or roles of individuals responsible for completing the work.
  • Priority Level: Indicate the urgency of the task, which can be categorized using options such as high, medium, or low.
  • Materials and Costs: Specify the materials required for the work and their associated costs.
  • Completion Deadline: Outline the expected or required timeline for finishing the work.

Work Order Formats

Work order formats vary depending on the task or industry and can range from general templates for small businesses to specialized options for construction, service, or fieldwork. As versatile tools, many are customizable and available in printable or digital versions.

Here are some of the most common work order formats:
 

  • General Work Orders: Designed for simplicity and versatility, these templates are ideal for small businesses, property managers, and one-time use.
  • Construction Work Orders: There are numerous types of construction work orders, many tailored for specific subcontractor tasks, such as painting, landscaping, plumbing, and electrical work. These templates come pre-populated with common jobs in each field and can be customized for unique applications.
  • Service Work Orders: These work orders are used for customer-focused jobs such as installations, repairs, and consultations.
  • Printable Work Orders: These templates are optimized for field use, allowing technicians to fill them out by hand. They can be used as is or entered digitally later.

Related Work Order Form Templates

Explore a variety of specialized work order templates and tools designed to streamline workflows and manage tasks effectively across industries:
 

  • Discover the most useful Microsoft Word work order templates, including maintenance, construction, electrical, and land surveying templates, to efficiently manage and track tasks across industries.
  • Explore these Google Docs work order templates, including construction, automotive, painting, and tracking templates, to streamline and manage your workflows effectively.
  • Find tips for managing work orders efficiently and streamline your workflows with these Google Sheets work order templates, including auto repair, service, and landscaping templates.
  • Access work order templates in Adobe PDF, including repair, electrical, and tracking forms, that can be printed and used on-site.
  • Explore our collection of free construction work order templates, including stop work forms, change order forms, and guidelines for creating effective work order documents.
  • Discover how order management systems integrate supply chain logistics, marketing strategies, and customer experience in this order management guide. Plus, find expert insights, software examples, modern trends, and free templates to optimize your process.
  • Choose from a variety of purchase order templates and forms to streamline procurement processes, track orders, and manage supplier relationships efficiently.

Discover why over 85% of Fortune 100 companies trust Smartsheet to get work done.