Free Project Organizational Templates: Management and Team Structures

Successful project organization templates provide immediate insight into a project’s personnel hierarchy. These templates also show the status of each project component and any roadblocks to achieving successful project completion. 

A customizable project organization template allows you to modify the team players to fit your project’s structural needs, while also giving you details about each team member, so you can clearly see who’s responsible for each individual project task. While project organization templates vary, they typically include the following sections: 

• Project Title: Choose a project name that accurately communicates the nature of the project to all team members and other stakeholders. 
• Project Manager: Enter the name of the project’s primary manager. This person is responsible for keeping the project’s logistics in line, meeting project milestones, and alerting team members to any project risks.  
• Steering Committee: Enter the team member(s) or managers who are overseeing and providing support for the project on behalf of key stakeholders. 
• Sponsor(s): Enter the names of the sponsors who own the project on behalf of the organization. The project sponsors define the project so that the project manager can deliver it.

 Additionally, project organization templates frequently include the following project-organization-specific components: 

• Task ID: Enter the unique identification number to track individual tasks. 
• Task Title: Enter the name of the “parent” task or subtask for a team member to complete. 
• Task Owner: Enter the name of the team member responsible for each individual project task. 
• Start Date: Enter the date that the individual project team member must start the project task. 
• Due Date: Enter the date that the project team member must complete the project task by. 
• Duration in Days: Enter the duration-in-days range between the project task start and due dates. 
• Percentage of Task Complete: Enter the percentage of task completion for each individual project task. 
• Project Phase Details: Enter week-by-week and day-by-day phase details for each individual project task. 

By defining and agreeing upon a single-source project-organization tracking system from the outset, you, your team, and all additional stakeholders can rest assured that your project will progress and conclude smoothly.