Free Requirement Gathering Templates

On this page, you’ll find a collection of templates to help you gather and organize project requirements. Options include a software development business requirements template, an agile business requirements document template, an IT project definition template, a project requirements matrix template, and more. Plus, learn more about the types of requirement gathering templates.

By Lulu Richter Updated April 16, 2024

Simple Project Requirements Template

Simple Project Requirements Template

This straightforward template is ideal for the initial stages to define and document the basic requirements the project must meet. Catalog project considerations, addendums, and supplementary information. Use the document-tracking table for seamless version control. 

Download Template for 

Excel

Microsoft Word

Adobe PDF

Google Sheets

Project Requirements Specification Template

Advanced Project Requirement Template

Use this template during project initiation to define the scope, purpose, business case, goals, metrics, roles, and deliverables. List risks, constraints, and assumptions to identify and mitigate potential risks. Use the  structured framework for documenting project details. 

Download Template for 

Microsoft Word

Adobe PDF

Google Sheets

Agile business requirements document template

Agile Business Requirements Document Template

Agile teams can use this template in the planning phase to suggest process or product changes. Fill in project scope, current and proposed processes, cost-benefit analysis, resources, and schedules.

Download Template for 

Microsoft Word  

Adobe PDF

Google Docs

IT Project Requirements Template

IT Project Requirements Template

IT project stakeholders who need to track the status of requirements through all project stages can use this tool for research, analysis, and use case examination, as well as to create a summary plan.

Download Template for

Excel

Google Sheets

Project requirements matrix template

Project Requirements Matrix Template

Use this template for project planning and execution phases to track changes in requirements or their statuses. List details for requirements when starting new projects or reviewing ongoing projects.

Download Template for 

Excel

Google Sheets

Technical Business Requirements Document Template

Technical Business Requirements Document Template

Employ this template when initiating a technical project, defining goals, or aligning technical specifications with business objectives. Address constraints, dependencies, and compliance requirements.

Download Template for

Excel  

Adobe PDF

Project-Requirements Gathering Checklist Template

Project Requirements Gathering Checklist Template

Use this template during project initiation, requirements discovery and research, and analysis phases. Document the approval statuses, delivery dates, and rationale behind them for each requirement.

Download Template for 

Excel

Microsoft Word  

Adobe PDF

Sample Business Requirements Document Template

Sample Business Requirements Document Template

Utilize this template with editable example text during the early stages of a project to capture details for a business improvement, assess current processes, and propose a solution for adoption.

Download Template with Sample Copy for 

Microsoft Word

Google Docs 

Adobe PDF

Project Requirements Analysis Document RAD

Project Requirements Analysis Document (RAD) Template

Use this template to outline project objectives, scope, list stakeholders, break down requirements into functional and non-functional aspects, and analyze feasibility, risks, and dependencies.

Download Template for

Microsoft Word  

Adobe PDF  

Google Docs

Business Requirements Checklist Template

Business Requirements Checklist Template

This checklist template comes in handy during all project phases and can help you capture details to create a tailored summary plan. Use the Progress column to track the status for each requirement. 

Download template for

Excel

Google Sheets

Product Requirement Document Template

Product Requirement Document (PRD) Template

Use this PRD template during project initiation when developing a new product. Regularly update the document as the project advances to build a set of requirements essential for the product's success.

Download Template for 

Excel

Microsoft Word

Google Sheets

Smartsheet Work Execution Platform

Easily Organize and Share Requirement Gathering Documents in Smartsheet 

Empower your people to go above and beyond with a flexible platform designed to match the needs of your team — and adapt as those needs change. 

The Smartsheet platform makes it easy to plan, capture, manage, and report on work from anywhere, helping your team be more effective and get more done. Report on key metrics and get real-time visibility into work as it happens with roll-up reports, dashboards, and automated workflows built to keep your team connected and informed. 

When teams have clarity into the work getting done, there’s no telling how much more they can accomplish in the same amount of time. Try Smartsheet for free, today.

 

 

Types of Requirement Gathering Templates

The types of requirement-gathering templates are diverse to suit different project scopes and complexities. These templates include interview-based structures for comprehensive stakeholder insights, use cases for detailed system interactions, prototypes aiding visualization, brainstorming formats for creative exploration, and survey tools for broader data collection.

Each template caters to distinct project phases and stakeholder engagement needs, ensuring alignment with project scale, complexity, and specific focus areas within the requirement gathering process.

Here are the top types of requirement gathering templates:

  • Project Requirements Gathering Templates: Excellent for many uses, these project requirements gathering templates provide a structured framework for systematically capturing, documenting, and organizing essential information necessary for defining project specifications and meeting stakeholder needs. These expert tips on writing project requirements documents and tools can help you get started.
  • Business Requirements Gathering Templates: These templates are designed to capture research, requirements, and proposed activities to help steer your business toward the accomplishing organizational objectives. Check out our complete selection of business requirements documents to find exactly the template you need to manage your projects. 
  • User Story Requirements Gathering Templates (Agile): Perfect for simplifying the process of gathering and organizing user needs and expectations, user story requirement templates provide a straightforward format that captures detailed narratives. Learn more about user stories and their role in Agile
  • Functional Requirements Gathering Templates: A functional requirements template provides a structured framework to capture and document the specific functionalities required in a project. Regular updates to these templates ensure alignment with evolving project needs and objectives throughout the development lifecycle. Learn more about essentials of requirements management and how templates can help.
  • Software Requirements Document Templates: Simplify the gathering and organization of essential information with a software requirements template. Easily capture technical specifications, functionalities, and user expectations for software development projects. Learn about writing software requirement specifications with step-by-step instructions.
  • Technical Requirements Gathering Templates: Using a template to gather technical requirements can help you systematically document and organize intricate technical specifications. Find more advice on writing technical requirements documents, including valuable information on every aspect of the process.
  • Product Requirements Document Templates: These templates allow you to steer the development of innovative products with precision and clarity. Use a product requirements template to capture needs for a wide variety of projects, ranging from simple requirements templates to Agile product requirements templates

Related Requirements Templates

These collections of free requirement gathering templates can assist you in your project. You’ll find templates for a wide range of uses designed to meet the specific needs of each task.

Discover a better way to streamline workflows and eliminate silos for good.